Constitution and Bylaws
(Revised April 2006)
Name and Purpose
Section 1. The organization shall be known as the Kansas State University AnthropologyÂ Club.
Section 2. The purpose of this organization is to provide support for individuals interested in the broad field of anthropology and to promote the cause of Â Anthropology at KSU.
Section 1. Membership shall be open to all students, faculty, staff and community members with an interest in the field.Â 80% of the membership must be students.
Section 2. Membership shall not be denied on the basis of age, sex, race, national origin, religious preference, disability or sexual orientation.
Section 3.Â There are three levels of membership to include General, Registered and Active. General membership consists of all students wishing to be a part of the organization who have not paid their dues. Registered members are current due paying members. Active members are registered members who attend organization meetings and events regularly.
Section 4.Â Only registered and active members have voting rights in the organization. This includes voting on club activities and allocation of club funds.
Section 5.Â General members may participate in any organization activity, but will be responsible for paying a fee when required.
Section 6.Â Only active members are eligible for end of the year awards and scholarships (when available).
Section 1. Officers of this organization shall include President, Vice President, Secretary and Treasurer.Â Additional positions may be determined by a majority vote of the active members normally in attendance. This will take place at the start of a given semester.
Section 2.Â All officers shall be ambassadors of the organization, responsible for Â interacting with other organizations and promoting our group.Â Other Â responsibilities include:
- President: attendance at all meetings, organize and preside over meetings and events, publicity and public relations, appoints committee chairpersons, ensure the by-laws are followed, communication with SGA, ensuring the faculty advisor is informed of all activities and actions and ensures the organization meets all University requirements.
- Vice President:Â regular attendance at meetings, preside in the absence of the president, assist the president in organizational matters, ensures other officers are performing duties and recommends committed chairpersons.
- Secretary:Â attendance at all meetings, records the minutes for all meetings and maintains club records, including a current list of all members (active and non).
- Treasurer:Â collection of dues, maintaining financial records, deposition of funds into bank account and maintaining a list of paid members (if dues are collected).
Section 3. Regular elections of officers will take place mid-to-late spring semester.Â Each officer is elected for a term of one year.Â If a vacancy occurs prior to that an election may be called to fill the position, in which the term will be shortened. Candidates will be elected by a simple majority vote of registered members present at this formally announced meeting.
Section 4.Â Requirements of all officers include: a heightened interest in any area(s) of anthropology, ability to attend the majority of meetings and functions and a current KSU student (undergraduate or graduate).
Section 1.Â Dues: The collection of any fees or dues will be determined by the present individuals at the first meeting of the fall semester. If dues will be charged the amount must be set at that time for both annual and semester options. A deadline must be set, at which time voting rights are enforced.
Section 2. Allocations: Allocations must be voted on and approved by 100% of the active membership. The specific amount will be determined at that time, not to exceed $100 per event, given the majority of event participants are active members. SGA allocations received and funds generated from fundraisers designated specific for the event are in addition to the $100 cap. The number of registered members participating in an event must be taken into consideration when making a decision involving all travel allocations. Non-members will be required to pay in full when participating in an event or trip. Allocations will only be used for the two classes of due paying membership.
Section 3. Fundraisers: Any fundraiser may be designated for a specific cause such as an upcoming trip or community service activity. In the case of designation for a trip: At least half of the individuals volunteering with the fundraiser are scheduled to participate in the trip, the funds generated will be set aside for that purpose. If fewer than half of the volunteers are scheduled for the trip, those who are active volunteers may vote to allow the funds be used for that purpose. If it is voted against the funds will resort back to the general club fund.
Section 1.Â A regular schedule of meeting dates and times will be determined by the officers and faculty advisor.
Section 2.Â Special meetings may be called by any officer, committee chairperson or the faculty advisor at any time.
Section 3.Â A quorum equaling at least 80% of the regular meeting attendance is required for voting on any matter.Â Regular meeting attendance is determined by an average attendance for the past three meetings.
Amendments and Review
Section 1.Â Review of the constitution must take place annually (March or April) or with every change of the faculty advisor or club president.
Section 2.Â Any registered member may propose a revision or amendment. Revisions or amendments to the constitution must be approved by a majority vote of the registered membership. This vote may take place by alternative means (email or phone) if necessary.